ADVANCED TIME MANAGEMENT TECHNIQUES

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ADVANCED TIME MANAGEMENT TECHNIQUES

Zeller also recognizes that different types of employees face unique challenges related to time management. He offers a breakdown of techniques pertaining to certain groups of employees:

*Administrative staff. Issues that reduce productivity for this group include meetings, phone calls, stalled projects, and large volumes of paper. It is imperative to understand the supervisor’s goals. This can be accomplished through regular meetings with the manager. The next step is to create a task list which groups items based on their completion date and places priority on the most important tasks.

*Salespeople. For salespeople, time divides into three categories: direct income producing activities (DIPA), indirect income producing activities (IIPA), and production supporting activities (PSA). Zeller believes that successful salespeople maximize their DIPA time. This can be done through prospecting, cold or warm calling, networking, and other activities. He suggests that sales professionals should spend 60 percent of their time each day on DIPA and half of that should be spent prospecting and following up on leads. In contrast, IIPA should not consume more than one hour per day. Examples of IIPA include marketing and lead generation programs. PSA should not use more than two hours per day. Ironically, the more DIPA a salesperson invests in, the more PSA tasks are created. Zeller recommends keeping the ratio of DIPA to PSA at around six to one.

*Business Owners and Executives. These groups are among the most time starved. Yet, even when businesses stabilize, entrepreneurs and executives seem to become addicted to time deprivation. Michael E. Gerber indicates in his book The E-Myth that balance must be found among three task categories: growth activities, work in the business (i.e., internal operations), and work on the business (i.e., looking for new opportunities). Most executives spend more than 80 percent of their time working in the business, less than 15 percent in growth activities, and less than 5 percent working on the business. In reality, they should spend at least 40 percent of their time in growth activities, less than 25 percent working in the business, and at least 15 percent working on the business. Developing a robust organization chart and management plan can help executives reach these goals.

*Managers Who Must Coach Employees. The first step to improving employees’ time management is to assess their strengths and weaknesses in this area. Coaching will only succeed if employees have bought into the need for better time management skills. Most people are not motivated to change their habits unless they are experiencing pain in their lives. This pain may be due to personal commitments that were missed due to excessive work, poor performance reviews at work, or health problems due to a lack of work-life balance. To improve employee productivity, managers must develop a plan and goals. The goals must be realistic, measurable, and have a deadline for completion. Lastly, it is important to teach employees to use time blocking and time tracking charts.

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About anubhamauryawalia

Anubha,a Trainer, Facilitator & OD&L Professional, drive to make things happen. A prolific Human Process Interventionist, created PRISM Philosophy, ( Prepare. Respect. Implement. Share. Maintain) carries 16 years of rich experience have worked with top of the line blue chip organizations like Honeywell, ICICI Bank, Moody ICL Certification were she was heading ODL, Trainings & Quality verticals. Her areas of expertise include human process intervention, Organisation Development, Change engagement Learning, Team building, POSH and Quality implementation. She is Consultant as Change Engagement & Learning for OD and delivers corporate training programs at national and international platform and First lady from India doing research on FOLLOWERSHIP. She is the Self-Discipline Strategist who relates profound truths coupled with humorous anecdotes empowering professionals to conquer their apprehension. Her work involves direct observation, real time feedback, experiential learning and coaching following Andragogy principles. Self-directed and self-motivated, Charismatic and persuasive, with the ability to rely on logic and facts to support her positions. In times of pressure, tend to be objective in her approach and direct in her communication. Naturally, optimistic, you seek out the possibilities in life. Her creativity and ability to solve problems are some of her greatest strengths. This paired with drive, vision, and methodical approach allows her to create new opportunities, keeping her experiences fresh and exciting. Preferring to develop new ideas rather than maintaining systems already in place. Bold person, whose character is marked by originality, expressiveness, generosity, determination, and a keen eye for details Natural born communicator and an adept social navigator, often others will sit by, engage new people or invite others in to make them feel at home. With a talent for creative reasoning and big picture thinking, she is a great innovator and are typically seen this way by others. Her energy and forward thinking can generate a team-oriented environment, helping to accomplish goals by motivating others, while creating an atmosphere that is fun and exciting.

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